Even though small businesses have limited personnel, infrastructure and budget, they can generate large amounts of data which can be overwhelming to handle. Having your data hacked or sensitive information of clients compromised are big concerns that are completely legitimate.
Here are a few tips on data security that can help every small business owner:
Invest in Sound Anti-virus Solutions: An organization must always be aware of the looming threat of malware that can potentially endanger large amounts of data. It must resort to the use of efficient anti–malware software that protects important information in the face of unknown hackers with mischievous intentions.
Ensure that the Software is Up-to-date: The software in use must be regularly updated to guarantee maximum security. Bugs and weaknesses in various software are removed with each and every update of the specific software. One can schedule for the updates to take place during non-business hours so there is no wastage of time. Browsers and anti-virus applications must be set to automatically update too.
Make Sure Employees are Trained: It is the organization’s responsibility to ensure that the concerned employees are well versed with the use of the various software. Education into the basics of cyber security is of great importance in the prevention of data loss due to human negligence and error.
Good Company Policies: Having a proper security policy that all employees adhere too is vital. Employees must not make use of business machines to open suspicious websites or respond to phishing emails. The rules of the organization should lay down appropriate punishments if data is compromised due to the ignorance of employees.
Consistently Backup Data: Hard drives can easily be damaged in a fire, accident or sudden power surges. Saving important data in your hard disk drive only is risky and unreliable. An organization can upload vital data to cloud services or a private server. Sources of retrieval of data become varied as both tangible and intangible bases are covered.
Devices containing Sensitive Data must be Encrypted: All data should be protected but special attention must be paid to the most important data. Strongly encrypted information ensures that even if the hackers are able to surpass the first few levels of security, the most concerning information is protected.
Invest in Secure Sockets Layer (SSL): If you run a business where you need to regularly receive and send sensitive data (such as credit card details) over the internet, it would be wise to have a connection that is SSL protected.
Firewall and Wireless Security: Currently a vast number of offices use open wireless connections that are vulnerable to hackers. WPA2 or higher encryption methods must be used and outdated WEP method must be replaced. Using modern encryption algorithms for your wireless connection as well as having an inbuilt firewall in your system is of huge importance.
These were some simple and mostly inexpensive methods of making sure your data is secure and remains uncompromised. Above steps will make sure your business is safer and in better health as far as data security is concerned.